Security and protection

• Dual biometric authentication server entrance
• Entrances monitored 24x7x365 by staff via surveillance cameras
• Redundant power connections and disks, ensuring machines are online at all times and no data is ever lost
• Backups stored offsite every night to further prevent data loss
• All Allmoxy sites hosted on dedicated installations with no other domains running on them
• A firewall residing on the installation uses active detection to block any unauthorized attempt to access the system
• Only authorized services allowed access to the machines at any time
• Each Allmoxy instance uses its own unique database, directories, and authentication credentials
• No other Allmoxy installation can gain access to your data
• No outside companies have any access to Allmoxy data
• Every installation uses SSL on all pages to secure data moving in and out
• Every person logging into the system has a unique username and password
• Every person logging into the system has customizable permissions set by the administrator

Online ordering and catalog

• Catalog is fully customizable, including pricing, bill of materials, order sheet appearances, and more
• Limitless categories to organize your products
• All categories, products, and product attributes allow pictures, help info, and zoomable images
• 4 types of product attributes for endless customization and options (number, text field, drop down box, check box)
• Resizable categories, product attributes, and products for the right feel on the order page
• Sortable, searchable categories, product attributes and products for easy catalog management
• Export classes and categorized products for easy reporting on groups of products
• Sell products with item and group attributes for multiple levels of options
• Ability to sort the displayed products for easy recognition
• Repeatable headers toggle for multi-lined products
• Multiple category appearance products for multiple types of customer searches
• Multi attribute drag and drop management system with expandable menus for quick arrangement and management
• Product level attribute manipulation allows changes in an attribute on certain products for extra customization
• Attribute based pricing changes pricing instantly according to the options and attributes selected by the customer
• Advanced product pricing using boolean logic to make pricing decisions based on product options on the fly
• Multi layered pricing schedules and formulas along with minimum prices break down complicated pricing schemes
• Parts list output is fully customizable
• Add endless parts with multiple attributes per part, each with its own formulas to calculate every conceivable needed part
• Exports are fully customizable and limitless to machinery and software of virtually any type
• Select show/hide parts lists to customers
• Materials allocation based on parts, accurately linking your products to materials lists
• Integrated formula builder helps insert the right variable attributes for easy updates and changes to your pricing and part formulas
• Part summations group like attributes and sum materials into groups on part sheets
• Product ordering validation ensures the correct arrangement of product options are selected before allowing orders
• Multi level If/And/Or statements check all options against each other to ensure proper configurations
• Customizable validation firing, acceptance options, and messaging
• Multi layered validation for endless scenario coverage ensures fail proof ordering and production
• What you see is what you get (WYSIWYG) HTML editor for each product
• Multiple pats lists (bill of materials), customizable by name, order, and data

Supplies/Inventory management

• Quick access toolbar to check in/out supplies in 3 clicks
• Customizable sortable and searchable supplies catalog
• Multiple location based inventory, facilitates tracking the same supply in different locations
• Exportable supply lists for quick studies
• Tag supplies for quick groupings and advanced searches
• Image supported supplies for quick recognition
• Supply tracking per product allows automatic allocation on customer order
• Vendor side by side part number and price per supply allows easy comparison at order
• Preferred vendor selection allows owner to choose vendor despite other influences
• Easy quick view supplies page shows needed, on order, and quick check out/check supplies
• 2 Click supplies ordering with vendor side by side comparison
• Manual order sheet provides phone number, email, part number, price, and preferred vendor at order for quick ordering
• Email ordering creates a detailed list to validate vendor pricing, acting as an auditing system
• Easy check in of received supplies with partial quantity reception supported

Financial management

• Financial settings set the regulations, checks, and balances that your company is comfortable with to ensure profitability
• Default credit limits ensure every new account has the proper credit issued, or not!
• Default build limit ensures you won’t produce orders for unknown clients
• Configurable interest accrual methods and percentages allow you to set the tone for late payments and interest collected
• Configurable local and other area tax rates ensure proper compliance
• Multiple payment acceptance methods (including online), using secure gateways
• Payroll customization allows period and day customization
• Customer product discounts are configurable at the customer and product levels

Site customization

• Upload your own logos
• Preloaded themes quickly get you up and running with your colors and feel
• Custom images supported for headers, allowing site integration to existing sites
• Multiple time zones supported
• Links tab allows in site customization to quickly access internal and external pages
• Editable customer ordering terms and conditions for the customer to agree to on each order for added security
• Job costing settings allow the system to figure articulate, accurate bids on the fly, allowing you to quickly hit your mark and bid aggressively
• Configure site to work on multiple forms of fractions and decimal  rounding
• Configure overhead costs to work with the bidding system to calculate bids accurately on the fly
• Multiple layer categories and labor processes configure time tracking and process details
• Data imports of companies, people, company contacts, and supplies facilitate quick setup
• Tag manager quickly finds, creates, deletes, and renames tags at a glance for the entire site
• Multiple shipping methods allow users options during the ordering process

Employee management

• Time card clocking in and out, with visual graphing and week total output
• Permission based time clock editing
• Payroll reporting from time clock entries for completing payroll quickly
• Payroll reporting with date filtering, sortable by hours, wage rates, and pay, enable employee comparisons
• Employee process time tracking for tracking times to specific process and orders
• Quick 3 click time tracker accessible from the pop out toolbar
• Time tracker tracks the date, employee, order, process, and time All logged and filed for productivity reporting
• Visual click time tracking makes time tracking very quick, using a recent history and autocomplete
• Time tracking modules automatically update built in order statuses for real time order status tracking from the company and order pages
• Track time in real time, in intervals, or in batches at the end of the day with flexibility to fit your needs

Bidding

• Employee facing bidding order sheet facilitates aggressive bidding with accurate margin assurance
• Choose from pre-built products, labor, supplies, overhead, and other costs to create the services required
• Choose employee, employee and processes or just processes and estimated time per process to accurately charge for labor and allocate overhead expenses
• Choose supplies from your locations to accurately price needed materials for an order
• Adjust overhead percentages based on the type of work to be performed to accurately allocate overhead expenses
• Switch between markup, profit, and pice to dial in the appropriate final customer price, watch the 3 numbers adjust in correlation
• Watch bids and stay in close contact with customers who create bids with automatic tasks and triggers to your sales team, complete with appropriate links and phone numbers for quick follow up

Communications

• Announcement system allows you to quickly relay information to select groups of employees, customers, and vendors
• Announcement notifications can be sent as text messages and emails ensuring quick delivery
• Announcements appear at the top of every user page until dismissed, ensuring proper attention and immediate contact
• Triggers automate communication, task assignation, and notifications between customers, employees, vendors, and managers
• Limitless customization and configuration of triggers on multiple levels
• Global or company wide triggers set the right actions in place to the correct group
• Multiple conditions activate triggers as pre programmed conditions happen
• A long list of action items appear as triggers happen to give you plenty of options
• Customized programable delivery methods automatically insert relevant data and deliver data to the intended parties

Tasks

• Task management system connects employees, customers, and managers in a common work flow
• Receive text and email notices regarding task due dates and assignations for instant remote task reception across the org
• Sortable task list is prioritized on the home page
• Identify past due tasks, snooze, edit, and check off tasks at a glance
• See the tasks you have assigned others and follow up quickly
• Announcements notify you of completed tasks
• Connect tasks to people, orders, companies, etc for reference when on the connected entity
• Assign multiple parties to tasks for collaborative work
• Configure repeating tasks for tasks requiring complex (or not) repeating dates
• Automate happenings in your company (meetings, maintenance procedures) with repeatable tasks to multiple entities

Customer management

• Multi customer type supported (person, customer, customer contact)
• Intelligent quick search customers, people, and company contacts from any page for quick finds
• Multi user type status filtering including logo search narrows lists quickly
• Live table company lists narrow results as user inputs new data
• Click to call with integrated browser phone support (requires third party account like Skype)
• Click to email quick communication from company pages
• 1 click email generation for email campaigns and mass communications
• 1 click customers export
• Customizable triggers notify employees of important events and assign tasks to take care of your customers
• Unlimited robust tag system with advanced and basic search quickly groups and filters key groups of customers for targeted efforts
• Search available tags as you type
• Create new tags on the fly
• Quick pop down options on hover over customer quickly get you to where you want to go
• Customer portal pages allow customer service reps to land within seconds of the call and access all needed information from one spot
• Flexible online payment methods
• Search and filter orders per customer from the portal page
• See who is working on tasks for a company and assign tasks about a company to ensure proper attention
• Detailed employee notes for each customer can be reviewed in real time as sales, production, admin, etc collaborate on current issues
• Data is  instantly available in a quick look page to quickly catch up on current happenings of every customer
• Tags instantly group concerns and groups for easy identification and service
• Quick info lookup links to Google maps for satellite views
• Organize and attach files and external links and information for integrated customer information

Customer tools

• Bill pay center with quick pay to offer quick, multi payment type account management
• Filtered order lookup  to quickly find an order
• Last minute order editing: allow customers to edit orders until certain actions have taken place
• Bid creator lets customers test your products in the competitive market and save the bids for future reference
• Create orders and customize options in real time, from anywhere
• Add employees with unique credentials and permissions to keep on top of who is ordering products
• Print parts list and reference material for technical assistance without having to call
• Search product catalog and help pages to solidify re-sellable products
• Links tab allows in site customization to quickly access internal and external pages

Collections

• Custom triggers fire at programable dates past due, payments made, etc to ensure that the right people are notified, mail is sent, and calls are made
• Delivery reports feature built in collection reports empowering drivers to drop products only when company policies are met
• Aging reports identify problem customers
• Credit limits and build limits protect you from producing or delivering when guidelines aren’t met
• Tags help organize problem payers and group companies to deal with cautiously
• Financial reporting allows click though action on overdue accounts

 

…and more!